New Permanent Staff

Onboarding Resources

Getting to know WWU

Help for your first day

What comes next

For additional information about job-specific topics such as payroll, leave, or benefits, see our HR Services.

Requirements Timeline

Before you start

  • Completing your I-9 is required before we can set up your Western accounts and before you can work. If you are able to do this two weeks before your start date, it will make it easier for us to have you ready to go on your first day. Stop by HR (Humanities Room 203) during our office hours (Mon-Fri, 8am-5pm) to complete your I-9 in person. 
  • All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
  • Benefits information:
    1. General information on Insurance and Retirement Benefits at Western.
    2. Please access the task list in your New Hire Portal* for benefits information and enrollment documents that are specific to your new role.
  • Payroll/direct deposit information
  • Access your new hire paperwork here (some of these items will be completed online after you accept your job offer-you do not need to complete any item twice)

*How to access your New Hire portal and tasklist:

  • Using your Applicant account: Login to the careers page, then click "Go to employee portal"
  • Using your Western account: Login to PageUp, and click on "Onboarding"

On your first day

  • Attend your QuickStart session (look for your invitation via email)
  • Welcome Videos (only the emergency response video is required, the rest is covered in orientations)

During your first weeks

Within your first month

  • New Employee Orientation: required for all new permanent staff. You will receive an invitation to attend this session within 30 days of your hire date.
  • Return benefits paperwork to HR by your deadline: generally 31 days after your start date. Find your personal due date in your task list

Within your first 6 months